Key Responsibilities:
- Perform general administrative tasks, including filing, document preparation, and correspondence.
- Prepare and distribute correspondence, reports, and documents.
- Act as the first point of contact by managing reception duties, answering calls, and welcoming visitors.
- Arrange and maintain office organization, ensuring a clean and efficient workspace.
- Manage office supplies, monitor stock levels, and coordinate replenishments (not involving procurement).
- Schedule and coordinate meetings, appointments, and conference calls.
- Organize and prepare for meetings, including taking minutes and distributing agendas.
- Ensure meeting rooms are set up and equipped with necessary materials.
- Handle travel arrangements, including booking flights, accommodations, and itineraries.
Requirements:
- Proven experience in a similar role (2-3 years).
- Excellent command of English, both written and spoken.
- Strong organizational and multitasking skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Professional demeanor and excellent interpersonal skills.
- Experience in managing travel arrangements and scheduling.
- Ability to work independently and prioritize tasks effectively.